Overview

There are two steps to get Outlook running properly with Mailshell Anti-Spam:

1. For each Outlook POP email account you want filtered by Mailshell Anti-Spam, edit its account settings in Outlook.
2. If you want to move or delete your junk mail, create a filtering rule in Outlook.

Changing Settings in Outlook

These step-by-step instructions will show you how to configure Outlook 2000 for Mailshell Anti-Spam Universal.

Step 1

Choose Tools > Accounts from the main menu.

Step 2

Under the Mail tab, select the account you wish to filter.

Click the Properties button.

Step 3

Select the Servers tab.

You should see something like:

Write down your current values for "Incoming mail (POP3)" and "Account name". You can always restore these original values if you don't want Mailshell Anti-Spam to filter this account any longer. In the above example, the "Incoming mail (POP3)" is "mail.isp.com" and the "Account name" is "jane":

Please note: If the "Incoming mail (POP3)" server is another program running on your computer such as:

• localhost
• 127.0.0.1
• web2pop
• pop3.norton.antivirus

Then you need to refer to the manual for that program to connect to Mailshell Anti-Spam.

Otherwise, make the following two changes:

1. Account name: enter the "#" character after your username, followed by your incoming mail server (POP3) information (in the example, this is given as "Jane#mail.isp.com"). Note: Hotmail users should use "username#hotmail.com". Currently, only the Hotmail Inbox folder is retrieved. MSN users should use "username#msn.com".
   
2. Incoming mail (POP3): replace your existing mail server name with "localhost".

The screen should now look like:

You've now configured Outlook to retrieve mail from Mailshell Anti-Spam Universal. Repeat for each POP email account you want Mailshell Anti-Spam to filter.

Let's continue by creating an Outlook rule to process the junk mail you receive.

Creating an Outlook Rule

Please note: The filtering rule assumes that you have already configured Mailshell Anti-Spam Universal to "Enable Spam Flagging".

Step 1

Choose Tools > Rules Wizard from the main menu.

Click the New button.

Step 2

Select "Check messages when they arrive" and click Next.

Step 3

Scroll down the list and check box for "with specific words in the message header".

Click on the "specific words" link under Rule description.

Step 4

A Search Text dialog window will appear.

Enter: X-SpamCatcher-Flag: Yes in the Search Text dialog. Click the OK button.

Step 5

Like the screenshot below, the Rule description should now read:

Apply this rule after the message arrives
with X-SpamCatcher-Flag: Yes in the message header

Click the Next button.

Step 6

Check box for "move it to the specified folder"; scroll down the list of options and also select "stop processing more rules".

Click on the "specified" link under Rule description.

Step 7

All of your Outlook folders will appear. Click the New button to create a new folder to move spam into that folder.

Step 8

Enter the name of your new folder (in the example, it is given as 'SpamCatcher').

Click the OK button.

Please note: Outlook will prompt you asking if you want a shortcut to this folder added to your Outlook Bar. This is entirely up to you.

You should now see your new folder listed. Click the OK button.

Step 9

Like the screenshot below, the Rule description should now read:

Apply this rule after the message arrives
with X-SpamCatcher-Flag: Yes in the message header
move it to the SpamCatcher folder
and stop processing more rules

with, perhaps, a different folder name depending on the folder you created or selected.

Click the Next button.

Step 10

Click the Next button again as it's not necessary to select any exceptions on the next screen.

Step 11

Outlook has given a name to the rule, based on the text entered earlier. You can keep it as is or if you like, you can change it to 'SpamCatcher'.

Click the Finish button to save your settings. You'll be taken back to the main window of the Rules Wizard and your new rule should be listed.

Congratulations! Outlook is now configured for Mailshell Anti-Spam Universal.

Please note:

1. Be sure to read the instructions carefully, much of the information given is for example purposes only. If you enter the example information, Outlook will not be configured correctly.



2. If you do not use port 110 to connect to your POP server, you will need to make two additional changes:
1. Append ":port number" to your account name, e.g. "Jane#mail.isp.com:111"
2. Change your port number in the Advanced tab to "110" to match the proxy listening port.


3. We do not support secure connection (SSL). Be sure the setting for "Incoming mail (POP3): This server requires a secure connection (SSL)" under the Advanced tab is unchecked.



4. If you have more than one rule defined, it is recommended that you make the SpamCatcher rule the first one that Outlook processes. To do this, use the Move Up button to move the new rule to the top of the list if necessary. Click OK.